As a Resourcing Executive Services Assistant, you will provide essential administrative and clerical support to senior human resources professionals and executives within the Department of National Defence. Your work will directly support the delivery of HR services across the organization, managing scheduling, correspondence, records, and coordination of HR initiatives. You will be the backbone of the HR team, ensuring smooth operations and efficient service delivery to military and civilian personnel. This role offers the opportunity to develop expertise in human resources management while working in a dynamic, mission-focused environment. You will interact with personnel at all levels and contribute to meaningful HR projects that impact the entire organization. The work environment is typically office-based, though some flexibility may be available depending on operational needs and departmental policies.
Key Responsibilities
Deliver resourcing executive services services to managers and employees, Advise on HR policies, procedures, and best practices, Process HR transactions and maintain accurate records, Support organizational HR initiatives and programs
Required Skills
HR policy interpretation, Interpersonal skills, Staffing and classification, Conflict resolution, Labour relations knowledge, Technical proficiency, Attention to detail, Collaboration, Continuous learning
Typical Education
Post-secondary education or equivalent experience relevant to the position
Training
Applicants typically require a high school diploma or equivalent. Post-secondary education in business administration, human resources, or office management is an asset. Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with Government of Canada systems and databases is essential. On the job, you will receive training specific to DND HR processes, policies, and tools. Professional development opportunities include certifications through the Public Service Human Resources Association (PSHRA), Treasury Board learning programs, and internal HR training modules. You may also pursue professional credentials such as the Canadian HR professional designation (CHRP) or the HR Technician certification to advance your career within the HR profession.
Entry Plans
Entry into this position typically occurs through open competition notices posted on the Government of Canada Jobs website (jobs.gc.ca). The DND also participates in various staffing processes including specific pools for HR support positions and may consider lateral moves from other Government of Canada departments. Candidates with previous federal government experience may have advantages in understanding departmental processes and systems. Students or recent graduates may find opportunities through the Federal Student Work Experience Program (FSWEP) or the post-secondary recruitment program, which can lead to permanent positions. Indigenous applicants may be eligible for priority consideration under specific federal initiatives. All candidates must meet security clearance requirements, typically at the Reliability or Secret level, depending on the position's responsibilities.
Part-Time Options
Part-time work arrangements may be available depending on operational requirements and departmental staffing needs. Flexible work schedules, including compressed work weeks or flexible hours, are often negotiable within DND's guidelines. Remote work options have expanded across the Public Service, and while some aspects of this role require on-site presence for document handling, scheduling, and in-person coordination, hybrid arrangements may be possible. Applicants interested in part-time or flexible arrangements are encouraged to inquire during the recruitment process or discuss options with their manager once hired. Eligibility and approval depend on business operational needs and collective agreement provisions.
Related Careers
No related military careers on file for this position.
