Real Estate Services Clerks provide essential administrative and operational support to Defence and Climate Change officials managing federal real property portfolios. You will work in a dynamic environment supporting property managers, facilities teams, and senior leadership by handling documentation, maintaining records, processing transactions, and coordinating communications related to real estate operations across DND installations and facilities.
Your day-to-day responsibilities include preparing and organizing real property files, processing lease agreements and rental documentation, maintaining property databases and registries, scheduling property inspections and viewings, and coordinating with internal departments and external stakeholders. You will also assist with rent calculations, track maintenance records, monitor property compliance, and support the preparation of reports and briefing materials for management decision-making.
You will work primarily in an office setting within DND Real Property Operations teams, though you may occasionally visit facilities or attend meetings at various locations. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a regulated government environment where accuracy and compliance are critical.
Key Responsibilities
Manage real estate services activities for government real property, Coordinate maintenance, repairs, and capital projects, Ensure compliance with building codes and accessibility standards, Maintain property records and asset inventories
Required Skills
Property management, Building systems knowledge, Contract administration, Project coordination, Regulatory compliance, Technical proficiency, Attention to detail, Collaboration, Continuous learning
Typical Education
Post-secondary education or equivalent experience relevant to the position
Training
Most Real Estate Services Clerk positions require a high school diploma or equivalent. Some positions may prefer post-secondary education in office administration, business, or a related field, though this is not always mandatory. You should have proficiency with Microsoft Office applications (Word, Excel, Outlook) and familiarity with database management systems.
The Government of Canada provides on-the-job training in DND real property policies, procedures, and systems once hired. Many clerks pursue professional development through internal courses in property management fundamentals, federal procurement regulations, and government administrative practices. Some positions may lead to opportunities to pursue the Real Property Technician designation or related certifications offered through professional real estate associations.
Entry Plans
You can enter this career through several pathways within the federal Public Service:
- **Open competitions**: DND regularly posts Real Estate Services Clerk competitions through the Public Service Commission. These are open to Canadian citizens and permanent residents and typically include an assessment of clerical and organizational abilities.
- **Priority hiring pools**: If you are a former public service employee, you may have access to priority rehire pools or internal appointment mechanisms.
- **Student and early career programs**: The Federal Student Work Experience Program (FSWEP) and the Post-Secondary Recruitment Program (PSRP) offer pathways for recent graduates to gain experience and potentially convert to permanent positions.
- **Lateral moves**: If you are already employed in the federal Public Service in a clerical or administrative role, you may be able to apply for Real Estate Services Clerk positions through internal staffing processes.
- **Bridging programs**: Veterans and Indigenous peoples may have access to dedicated recruitment programs and hiring preferences.
Competitions typically assess your English and/or French language skills, clerical aptitude, attention to detail, and ability to follow procedures.
Part-Time Options
Part-time and flexible work arrangements are often available for Real Estate Services Clerk positions, depending on operational requirements and the specific DND location. Many positions can accommodate:
- **Part-time schedules**: Some clerks work on a part-time or casual basis, particularly in smaller real property offices or during periods of lower activity.
- **Flexible hours**: Subject to operational needs and supervisor approval, some positions offer flexible start and end times to accommodate personal circumstances.
- **Telework**: Depending on the duties and the classification level, some real estate services clerks may be eligible to work remotely for portions of their week, particularly for administrative and documentation tasks. However, some duties such as site visits, file management, and coordination may require in-person presence at the office.
The availability of these arrangements varies by location and position. When applying, discuss flexible work options during the interview process with your potential supervisor or the hiring manager.
Related Careers
No related military careers on file for this position.
