Program Management Assistants provide essential administrative and coordinative support to program managers and project teams across Department of National Defence operations. You will be responsible for organizing program documentation, scheduling meetings, tracking deliverables, and ensuring teams have the resources they need to succeed. This role is fundamental to keeping complex defence and military programs running smoothly, whether supporting procurement initiatives, infrastructure projects, or operational planning efforts.
Your day-to-day responsibilities include maintaining project files and databases, preparing reports and briefing materials, coordinating communication between stakeholders, and managing timelines and budgets at the administrative level. You'll work closely with program managers, subject matter experts, and other government departments to ensure all project components are documented, tracked, and completed on schedule. Your attention to detail and organizational skills directly impact program effectiveness and team productivity.
Program Management Assistants typically work in collaborative office environments at DND headquarters, regional offices, or defence establishments across Canada. You'll be part of dynamic teams working on projects that contribute to Canadian defence and national security. The role offers exposure to diverse program areas, government processes, and the opportunity to develop skills in project coordination and public service administration.
Key Responsibilities
Perform program management duties in support of departmental operations, Prepare correspondence, reports, and administrative documents, Coordinate schedules, meetings, and logistics, Maintain records and filing systems
Required Skills
Organizational skills, Written and oral communication, MS Office proficiency, Time management, Attention to detail, Technical proficiency, Attention to detail, Collaboration, Continuous learning
Typical Education
Post-secondary education or equivalent experience relevant to the position
Training
Minimum qualifications typically include a high school diploma or equivalent, with some employers preferring post-secondary education in business administration, office management, or a related field. Strong computer skills are essential, including proficiency with Microsoft Office, email systems, and project management tools.
The Government of Canada provides comprehensive on-the-job training for new employees, including orientation to DND operations, security requirements, and program-specific processes. Many positions offer access to professional development programs through the Public Service Learning Network, including courses in project management fundamentals, administrative procedures, and government tools. Some employees pursue certifications such as the Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) to advance their careers. The Public Service also supports ongoing learning through tuition assistance programs and mentorship opportunities.
Entry Plans
Most Program Management Assistant positions in the federal Public Service are filled through competitive recruitment processes managed by the Treasury Board of Canada Secretariat and DND. Entry typically occurs at the AS-02 or AS-03 classification level, depending on education and experience.
Common pathways include: direct application to posted competitions on the Government of Canada Jobs website; participation in the Post-Secondary Recruitment Initiative (PSRI) for recent graduates; lateral moves from other administrative roles within the Public Service; and priority hiring for Veterans or Indigenous peoples through designated programs. Some positions may be filled through internal staffing within DND when current employees apply for posted opportunities.
You can create a profile on the Government of Canada Jobs website to search for Program Management Assistant positions and receive notifications about new competitions. Networking within DND and attending recruitment events can also provide valuable information about upcoming opportunities.
Part-Time Options
Part-time and flexible work arrangements are available for many Program Management Assistant positions, though availability depends on operational requirements and specific program needs. Some positions support hybrid or remote work options, particularly for administrative tasks that don't require in-person coordination.
Program Management Assistants interested in flexible arrangements should discuss options with their hiring manager during the recruitment process or with their supervisor after being hired. The federal government supports work-life balance through various leave programs, including parental leave, compassionate leave, and access to Employee Assistance Programs. Telehealth services and wellness resources are available to all Public Service employees. Specific flex arrangements depend on program demands and team structure, but DND is committed to offering flexibility where operationally feasible.
Related Careers
No related military careers on file for this position.
