Information Asset Management Clerks play a vital role in supporting the Department of National Defence's information management operations. You will be responsible for organizing, tracking, and maintaining records and information assets across the organization. This position ensures that all information is properly classified, stored, and accessible to authorized personnel, supporting the department's operational effectiveness and compliance with government regulations.
In this role, you will perform clerical and administrative tasks related to information asset management, including filing, cataloguing, data entry, and record maintenance. You will work with various information systems and databases to track documentation and materials. Your attention to detail and ability to follow established procedures will be essential, as accuracy directly impacts the department's ability to manage its information resources effectively.
You will work in a professional office environment, typically at a DND facility or headquarters location. This role offers the opportunity to contribute to national defence operations while developing expertise in information management and administrative processes. You will collaborate with colleagues across different sections and understand how information management supports the broader mission of the Canadian Armed Forces.
Key Responsibilities
Perform information asset management / operations activities per GC IM policies, Manage information assets through their lifecycle, Ensure compliance with access to information and privacy requirements, Support information governance and standards
Required Skills
Records management, ATIP legislation, Information governance, Classification systems, Digital literacy, Technical proficiency, Attention to detail, Collaboration, Continuous learning
Typical Education
Post-secondary education or equivalent experience relevant to the position
Training
To qualify for this position, you typically need a high school diploma or equivalent. Some positions may prefer applicants with post-secondary education in business administration, records management, or information technology.
Key competencies include proficiency with Microsoft Office applications, attention to detail, organizational skills, and the ability to work with filing and database management systems. Many successful candidates have experience with document management systems or records administration.
Once hired, you will receive on-the-job training in DND-specific systems, security protocols, and information classification procedures. The department supports ongoing professional development through internal training programs. Pursuing certifications in records management or information governance can enhance your career progression within the information management field. You may also have opportunities to develop skills in digital asset management and advanced database administration as you progress in your career.
Entry Plans
Entry into this career in the Public Service typically occurs through public job competitions advertised on the Government of Canada's official job portal (jobs.gc.ca). The Department of National Defence regularly posts positions for Information Asset Management Clerks at various locations across Canada.
You may also enter through lateral moves if you are already employed within the federal Public Service and wish to transition into information management. Some positions are filled through non-advertised internal competitions restricted to current Public Service employees.
Students and recent graduates can explore opportunities through the Post-Secondary Recruitment Campaign (PSRC) and the Federal Student Work Experience Program (FSWEP), which provide pathways into permanent positions. The Public Service Commission oversees all competitions to ensure fairness and merit-based selection. Applicants must meet security clearance requirements, which typically include a reliability status clearance for positions with access to sensitive information.
Part-Time Options
Information Asset Management Clerk positions typically operate on a full-time basis during regular office hours, Monday through Friday. However, part-time and flexible work arrangements may be available depending on the specific position and operational needs.
The Department of National Defence, like other federal departments, supports flexible work options where operationally feasible. This may include compressed work weeks, flexible hours, or job-sharing arrangements. Remote work possibilities depend on the nature of the duties and access to required systems and facilities; some administrative and clerical tasks may be performed remotely, while others requiring direct access to physical records or secure systems must be completed on-site.
Eligible employees can discuss flexibility options with their manager during the hiring process or after joining the department. Requests for part-time or flexible arrangements are considered on a case-by-case basis, balancing employee needs with operational requirements. The Public Service continues to evolve its approaches to flexibility, and current opportunities should be confirmed during the application or interview process.
Related Careers
No related military careers on file for this position.
