Information Architecture Assistants support the design, organization, and management of information systems and data structures within Department of National Defence operations. Working as part of information management teams, you'll help develop and maintain systems that ensure data is organized, accessible, and meets organizational needs. This role is essential to keeping DND operations running smoothly by making sure information flows efficiently across the department.
Your day-to-day responsibilities include assisting with information architecture projects, helping to organize and categorize data, supporting the documentation of information systems, and collaborating with colleagues to improve how information is stored and accessed. You'll work with various teams to understand their information needs and help design solutions that work for them. This is a hands-on role that combines problem-solving with attention to detail.
Information Architecture Assistants work in office environments, often at DND headquarters or regional offices. You'll spend time at your desk working on projects, in meetings with team members, and learning from experienced information architects. The role offers good opportunities to develop technical and analytical skills while contributing to important defence and security work.
Key Responsibilities
Perform information and data architecture activities per GC IM policies, Manage information assets through their lifecycle, Ensure compliance with access to information and privacy requirements, Support information governance and standards
Required Skills
Records management, ATIP legislation, Information governance, Classification systems, Digital literacy, Technical proficiency, Attention to detail, Collaboration, Continuous learning
Typical Education
Post-secondary education or equivalent experience relevant to the position
Training
To work as an Information Architecture Assistant, you'll typically need a secondary school diploma or equivalent. Many candidates have completed some post-secondary education in fields like information technology, computer science, business administration, or data management, though this is not always required.
Once hired, you'll receive on-the-job training from your team to learn DND-specific systems, processes, and tools. The department may support your professional development through courses in data management, information architecture, or IT tools relevant to your role. You may also have opportunities to pursue certifications in areas like database management, IT project management, or data analysis as you progress in your career. Many Information Architecture Assistants continue their education through distance learning or professional development programs while working.
Entry Plans
You can enter this career through several pathways in the federal Public Service. The most common route is through open competitions advertised on the Government of Canada's Job Bank and the DND careers website. These competitions are open to Canadian citizens and permanent residents.
DND also uses talent pools and staffing lists to fill positions, which may move more quickly than traditional competitions. If you have previous federal government experience, you may be able to move into this role laterally from another department or position. Students can gain relevant experience through the Federal Student Work Experience Program (FSWEP) or the Post-Secondary Recruitment Program, which can lead to permanent positions after graduation.
To apply, you'll need to meet the language requirements for the position (English, French, or bilingual), pass a security clearance process, and demonstrate relevant skills and experience. During the selection process, you may participate in interviews, written assessments, or practical exercises to show your ability to organize information and work with data.
Part-Time Options
Many Information Architecture Assistant positions offer flexible work arrangements. Part-time and casual positions are sometimes available, particularly in support roles or during peak project periods. These can be good options if you're balancing other commitments or exploring whether this career is right for you.
Remote and hybrid work options have become more common in information management roles. Depending on your team and the nature of your work, you may be able to work from home for part of the week or full-time, particularly for tasks like documentation, data organization, and system analysis. In-person time may still be required for meetings, collaborative projects, or when hands-on work with specific systems is needed.
Flexible scheduling is sometimes possible, allowing you to adjust your hours to fit your needs while maintaining service delivery. Speak with your hiring manager about what arrangements are available for your specific position, as flexibility varies by team and operational requirements.
Related Careers
No related military careers on file for this position.
