Data Entry Clerks play a vital role in the Department of National Defence by ensuring accurate and timely input of information into computer systems and databases. As a Data Entry Clerk, you will be responsible for transcribing data from source documents, verifying information for accuracy and completeness, and maintaining organized digital records that support DND operations. Your work directly contributes to the efficiency and reliability of critical defence information systems.
In this position, you will work with various software applications and data management tools to process, organize, and maintain information. You may handle sensitive or classified material requiring a high level of attention to detail and confidentiality. Your daily responsibilities include reviewing documents for completeness, identifying and correcting data errors, and following established data entry procedures and quality standards. You will also maintain records of work completed and report on data entry metrics and performance.
Data Entry Clerks typically work in office environments within DND facilities across Canada. You will collaborate with team members and other departments to ensure data integrity and support organizational objectives. The role offers a structured work environment with clear procedures and opportunities to develop technical skills in information management.
Key Responsibilities
Perform data management activities per GC IM policies, Manage information assets through their lifecycle, Ensure compliance with access to information and privacy requirements, Support information governance and standards
Required Skills
Records management, ATIP legislation, Information governance, Classification systems, Digital literacy, Technical proficiency, Attention to detail, Collaboration, Continuous learning
Typical Education
Post-secondary education or equivalent experience relevant to the position
Training
To qualify as a Data Entry Clerk in the federal Public Service, you typically need a high school diploma or equivalent. Some positions may prefer or require post-secondary training in business administration, data management, or related fields. Strong keyboarding skills, proficiency with Microsoft Office applications, and familiarity with database software are essential.
Once hired, you will receive on-the-job training specific to DND systems, security protocols, and data management procedures. The Government of Canada offers professional development opportunities through the Public Service Learning Portal, including courses in data management, software applications, and communication skills. Depending on your position and security clearance level, you may pursue training in specialized database systems or government-specific software. Many employees advance their careers by obtaining certifications in business administration, information technology, or records management.
Entry Plans
The Government of Canada uses merit-based competitions to fill Data Entry Clerk positions. You can find current opportunities on the Public Service Commission website (jobs.gc.ca) or the DND careers portal. Entry typically occurs through one of several pathways: public competitions open to Canadian citizens, internal competitions for current public servants seeking lateral moves, or bridging programs for students and recent graduates.
The Federal Student Work Experience Program (FSWEP) and the Post-Secondary Recruitment Campaign (PSRC) provide pathways for students and recent graduates to gain experience. Current federal employees can apply for Data Entry Clerk positions through internal competitions as a lateral move or career transition. Some positions may be filled through established staffing pools when available. All candidates must be Canadian citizens or permanent residents and pass a security clearance appropriate to the position's access level.
Part-Time Options
Data Entry Clerk positions are available in various employment arrangements to suit different needs. Full-time permanent and term positions are most common; however, part-time opportunities exist depending on operational requirements and DND location. Many offices offer flexible work arrangements, including flexible hours and compressed work weeks, subject to operational needs and management approval.
Remote or hybrid work options have expanded across the federal government and may be available depending on the specific DND office and position. Telecommuting arrangements allow eligible employees to work from home on certain days while maintaining core office hours for collaboration and security requirements. Part-time and flexible arrangements are negotiated individually based on business needs, classification level, and the nature of the work. Interested candidates should inquire about these options during the recruitment process or with their hiring manager.
