Contract clerks play a vital role in the Department of National Defence's supply chain management operations. As a contract clerk, you will support the procurement process by managing administrative and clerical duties related to contracts, purchase orders, and vendor agreements. Your work ensures that DND obtains goods and services efficiently while maintaining compliance with federal contracting regulations and Treasury Board policies.
Your day-to-day responsibilities include preparing contract documentation, maintaining contract files, processing purchase requisitions, coordinating with suppliers and internal stakeholders, and tracking contract timelines and deliverables. You will work with various departments across DND to understand their procurement needs and ensure contracts are executed properly from initiation through completion. Attention to detail, organizational skills, and the ability to manage multiple priorities simultaneously are essential in this role.
Contract clerks typically work in office environments at DND headquarters, regional offices, or operational bases. You will collaborate with procurement specialists, finance personnel, and military and civilian staff across the organization. The role offers exposure to federal procurement practices and the opportunity to develop expertise in contract management within a dynamic defence and security context.
Key Responsibilities
Perform contract management functions per GC procurement policies, Process requisitions, contracts, and procurement documents, Manage vendor relationships and monitor contract performance, Maintain asset and inventory records
Post-secondary education or equivalent experience relevant to the position
Training
To succeed as a contract clerk, you typically need a high school diploma or equivalent (Grade 12). Many successful candidates have completed post-secondary education such as a business diploma, administrative assistant certificate, or related program from a college or university.
Once hired, DND will provide on-the-job training to familiarize you with department-specific systems, processes, and contracting procedures. Government of Canada employees have access to professional development opportunities through the Public Service Learning Portal and departmental training programs. Many contract clerks pursue relevant certifications such as Certified Professional Contracts Manager (CPCM) credentials or Treasury Board procurement training to advance their careers. DND also supports employees pursuing further education and professional certifications related to supply chain management and procurement.
Entry Plans
The primary way to become a contract clerk at DND is through the Government of Canada Public Service staffing process. The Treasury Board Job Architecture classifies this position at the Employee level (non-management). You can enter this career through:
• Open competitions advertised on the Government of Canada Job Bank and DND recruitment websites
• Closed competitions limited to current Public Service employees
• Recruitment pools created by DND for anticipated staffing needs
• Lateral transfers if you are already employed in another Public Service department
• Student summer employment programs or co-op placements that may lead to permanent positions
Candidates must be Canadian citizens or have permanent resident status and pass a security clearance process. Depending on your assigned duties, you may require a Reliability clearance or higher. DND encourages applications from Indigenous peoples, visible minorities, persons with disabilities, and LGBTQ2+ individuals to build a diverse and inclusive workforce.
Part-Time Options
Part-time and flexible work arrangements are often available for contract clerk positions at DND, though availability may vary by location and operational requirements. Many DND offices support flexible work schedules, compressed work weeks, and telework options. Remote work has become more common since 2020, and depending on your specific duties and manager's approval, you may be able to perform certain administrative and clerical tasks from home.
To explore part-time opportunities, look for positions advertised as "part-time," "casual," or "term" in job postings. You can also discuss flexible arrangements with your manager and human resources advisor once hired. DND is committed to supporting work-life balance for its civilian workforce while maintaining operational effectiveness and service delivery to the Canadian Armed Forces.
Related Careers
No related military careers on file for this position.
