As an Awards and Recognition Assistant, you play a vital role in supporting the administration and delivery of recognition programs within the Department of National Defence. You assist in coordinating awards ceremonies, managing nomination processes, maintaining award records, and ensuring that the contributions of military and civilian personnel are properly acknowledged and celebrated. This position is essential to fostering a positive workplace culture and recognizing excellence across the organization.
Your day-to-day responsibilities include processing award nominations, verifying eligibility criteria, coordinating logistics for recognition events, maintaining databases and documentation, and communicating with various departments to support the awards program. You may also assist in developing recognition materials, preparing citation documents, and ensuring compliance with DND policies and Treasury Board guidelines. Your attention to detail and organizational skills directly contribute to the success of meaningful recognition initiatives.
You will work in a supportive office environment, typically at a DND location, collaborating with Human Resources teams, program coordinators, and personnel at all levels of the organization. This role offers the opportunity to work in a structured, mission-focused environment where your contributions help strengthen organizational morale and acknowledge the dedication of those who serve.
Key Responsibilities
Deliver awards and recognition services to managers and employees, Advise on HR policies, procedures, and best practices, Process HR transactions and maintain accurate records, Support organizational HR initiatives and programs
Required Skills
HR policy interpretation, Interpersonal skills, Staffing and classification, Conflict resolution, Labour relations knowledge, Technical proficiency, Attention to detail, Collaboration, Continuous learning
Typical Education
Post-secondary education or equivalent experience relevant to the position
Training
You typically need a high school diploma or equivalent as a minimum educational requirement. Many successful candidates have completed post-secondary education in business administration, office management, human resources, or a related field. Strong computer skills are essential, including proficiency with Microsoft Office applications, database management systems, and Government of Canada software platforms.
While formal certifications are not mandatory for entry, you may pursue professional development in areas such as event coordination, human resources administration, or records management. The Public Service Commission and Treasury Board offer training programs in government processes, policies, and procedures. As you progress in your career, you may pursue certifications through professional associations such as the Canadian Association for Human Resource Professionals (CHRP) or take courses in organizational development and strategic recognition practices.
Entry Plans
To enter this position in the federal Public Service, you typically apply through Public Service Commission (PSC) competitions advertised on the Government of Canada Jobs website. Positions are posted as they become available within DND Human Resources divisions. Many competitions are open to Canadian citizens, permanent residents, and Crown corporation employees.
You may enter through several pathways: direct competition for the position, inclusion in an indeterminate appointment pool, or lateral movement from related administrative or human resources roles within the federal government. Students may also access opportunities through the Post-Secondary Recruitment Initiative (PSRI) or the Federal Student Work Experience Program (FSWEP), which can lead to permanent appointments after graduation. If you have prior federal public service experience in similar administrative or HR roles, you may be able to transition laterally into this position, leveraging your existing experience and security clearance.
Part-Time Options
Awards and Recognition Assistant positions typically offer flexible work arrangements to support work-life balance. Part-time opportunities are available and are often posted separately from full-time competitions. Many positions support hybrid or flexible work schedules, allowing you to work remotely for portions of the week while maintaining regular office presence for coordination with colleagues and event preparation.
Remote work options have become more prevalent across DND, particularly for administrative and coordination tasks such as database management, nomination processing, and document preparation. However, some responsibilities—such as attending recognition events, coordinating in-person logistics, and collaborating with multiple departments—may require occasional on-site presence. Specific flexibility arrangements are determined by individual manager discretion and operational requirements. Employees typically enjoy the standard federal public service benefits, including access to flexible work policies and leave provisions that support personal circumstances.
Related Careers
No related military careers on file for this position.
