As an Access to Information and Privacy Assistant, you will support the critical work of managing access to information requests and privacy matters within the Department of National Defence. You will work in a dynamic environment where you help ensure that the Canadian public and employees have timely access to government information while protecting personal privacy. This role is essential to maintaining transparency and accountability in government operations.
In this position, you will assist with processing access to information and privacy requests, coordinating with various departments and stakeholders, and maintaining detailed records and databases. Your responsibilities will include reviewing documents for exemptions, preparing correspondence, scheduling consultations, and ensuring compliance with the Access to Information Act and the Privacy Act. You will also support the development and implementation of information management policies and procedures.
You will work as part of a dedicated team in a structured office environment, collaborating with colleagues across DND and other government departments. This role requires attention to detail, strong organizational skills, and a commitment to serving both the Department and the Canadian public.
Key Responsibilities
Perform access to information and privacy activities per GC IM policies, Manage information assets through their lifecycle, Ensure compliance with access to information and privacy requirements, Support information governance and standards
Required Skills
Records management, ATIP legislation, Information governance, Classification systems, Digital literacy, Technical proficiency, Attention to detail, Collaboration, Continuous learning
Typical Education
Post-secondary education or equivalent experience relevant to the position
Training
To succeed in this role, you should have a high school diploma or equivalent. Post-secondary education in public administration, business, information management, or a related field is preferred and will strengthen your application.
Once hired, you will receive on-the-job training specific to the Access to Information Act, the Privacy Act, and DND's procedures and systems. The Department offers professional development opportunities to help you advance your skills in information management, project coordination, and federal government processes. Many employees pursue professional certifications through organizations like the Association of Canadian Archivists or the Canadian Association of Information and Privacy Professionals to enhance their career prospects and expertise.
Entry Plans
There are several ways to enter this career in the federal Public Service. The most common path is through a Public Service Commission (PSC) staffing process, where competitions are advertised on the Government of Canada's Job Bank and the DND Civilian Workforce careers website. As a student or recent graduate, you may be eligible for student employment programs or the Federal Student Work Experience Program (FSWEP).
If you are already employed in the Public Service, you can apply for advertised competitions or, in some cases, be appointed through an internal priority process. DND also participates in various recruitment initiatives and pools that may lead to permanent appointments. Lateral moves from related administrative or information management roles within government are common, and your experience in other departments may be valued. We encourage you to monitor both the DND careers website and the Government of Canada Job Bank regularly for current opportunities.
Part-Time Options
Part-time and flexible work arrangements are available for this position, subject to operational requirements and management approval. Many employees in this role work full-time on a permanent or term basis; however, the Department recognizes the value of flexible work and will consider requests on a case-by-case basis.
Remote work options may be available depending on the specific duties and DND's current workplace policies. Given that some aspects of this role involve handling sensitive information and accessing secure systems, some work may need to be performed in a DND facility. We recommend discussing flexible work arrangements, including part-time schedules and telework options, during the recruitment process and with your manager once hired. The Department is committed to supporting work-life balance for its civilian employees.
Related Careers
No related military careers on file for this position.
